Staff Accountant, Plant

Perform the day-to-day processing of accounts payable invoices to ensure that transactions are processed accurately and that vendors are paid timely.
Receive and reconcile invoices to purchase orders, purchase requisitions, and receiving reports for goods and services (three-way matching).
Communicate effectively with the Office Manager and Receiving Clerk to identify and resolve any inconsistencies within the three-way match.
Obtain appropriate approval for payment of invoices received that do not have a purchase requisition or purchase order number.
Ensure that appropriate sales tax is either included on the vendor invoice or tracked on a daily log to assist the Plant Controller with the monthly accrual and payment.
Ensure transactions comply with financial policies and procedures.
Verify the accurate coding and timely processing of invoices.
Investigate and resolve all discrepancies associated with the processing of invoices.
Ensure all documentation supporting invoices are combined and filed.
Maintain a monthly recurring payment log and ensure all vendors are paid within terms.
Ensure all vendor invoices are scanned and saved with appropriate naming convention for posting by the Regional AP Team Lead.
Review the coding of purchase orders and confirm the appropriate accounting treatment of invoices including prepaid expenses and fixed assets.
Manage all vendor correspondence.
Reconcile vendor statements and resolve discrepancies.
Other tasks as assigned.
Assist the Plant Controller with monthly accounting and finance activities to drive operational improvement and process efficiency.
Take weekly and monthly inventories, including raw material, spare parts and consumable inventories.
Prepare journal entries and supporting documentation during the corporate monthly financial close.
Assist the Plant Controller with performing balance sheet reconciliations during the corporate monthly financial close.
Assist the Plant Controller with completing bi-weekly forecasts and the annual budget.
Support analyses to improve forecast accuracy and operational decision making.
Other tasks as assigned.
Ensure the accurate accounting of finished goods inventory shipped from the operating plant location to the port location.
Monitor the plant's load out function to ensure that all loads leaving are recorded in the software system on a daily basis.
Communicate effectively with the port's Office Manager to ensure that all loads leaving the plant were subsequently received by the port.
Guarantee the timely resolution of any daily reconciling items or potential inventory discrepancies.
Other tasks as assigned.
B.A. /B.S. in Accounting required.
At least 3-5 years relevant accounting experience.
Experience with accounts payable and purchasing functions required.
Meticulous and self-motivated individual with good interpersonal skills.
Ability to meet tight deadlines and manage high volume transactions.
Excellent written and verbal communication skills.
Ability to multi-task.
Open to change and willing to learn new skills.
Ability to follow up on pending issues.
Strong analytical and problem solving skills.
Attention to detail and high level of accuracy.
Demonstrate the ability to plan and organize your own work activities, manage time efficiently and follow policies and procedures.
Proficient with Microsoft Office programs and accounting software (i.e. Microsoft Dynamics, SAP, or other ERP system).
Ability to maintain confidentiality concerning financial data.
Demonstrate the ability to work cooperatively with all levels of staff.

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